Project Manager Administrator – Heavy Lift

Job Summary:

Crofton offers industry leading solutions above and below the waterline, combining comprehensive expertise in all facets of commercial diving, marine construction, crane rental & rigging, focusing specifically on Heavy Lift projects. We execute all of our projects with safety and integrity. Crofton is a growing company with a highly collaborative and dynamic work environment and with team members who work vigorously to meet our customer’s needs. No two days are the same! Crofton is seeking a Project Manager Administrator (PMA) to join our team.
The PMA plays a crucial role in supporting project managers and project teams by handling various administrative tasks. The ideal PMA will be highly organized and meticulous with the ability to excel in a fast-paced work environment.

Duties/ Responsibilities:

Maintain project documentation, including project plans, schedules, and status reports.
Ensure all project documentation is organized, up to date, and easily accessible for the team.
Facilitate communication between project team members, stakeholders, and clients.
Distribute project-related information, updates, and announcements to the relevant parties.
Help schedule/coordinate meetings, including sending out invitations and preparing agendas.
Enter project-related data into project management software or databases.
Maintain and update project tracking systems to monitor progress and performance indicators.
Assist in monitoring project budgets and expenses.
Process invoices and expense reports and ensure they are submitted and approved in a timely manner.
Help in coordinating resources, such as personnel, equipment, and materials, to support project needs.
Assist with scheduling and resource allocation to ensure that projects are adequately staffed and resourced.
Assist in identifying and tracking project risks and issues.
Support the development of risk mitigation plans and monitor their progress.
Generate regular reports on project status, budget, and other relevant metrics.
Prepare presentations and reports for project stakeholders and management.
Ensure that project deliverables meet quality standards and are following project requirements.
Assist in the development and implementation of quality control processes.
Maintain a repository of best practices and lessons learned from previous projects.
Use this knowledge to improve project management processes and outcomes.
Provide general administrative support to project managers, such as scheduling, travel arrangements, and document formatting.
Help with the coordination of project team meetings, workshops, and training sessions.
Identify opportunities to improve project management processes and suggest enhancements to increase efficiency and effectiveness.

Performs other related duties as assigned.

Required Skills/Abilities:

Strong organization, confidentiality, and communication skills
Exhibit exemplary client service skills, to all people, regardless of level inside or outside of the company.
Meticulous attention to detail.
Ability to follow directions of varying complexity.
Professional, concise, and effective written and verbal communication skills.

Ability to work cooperatively with co-workers across teams in partnership with internal and external clients.
Strong computer and keyboarding skills
Proficient in Microsoft Suite and other management software as required to perform duties.
Ability to multitask effectively in a fast-paced environment.

Education and Experience:

Minimum of 3 years of experience in this or related position.
Experience using Bluebeam, HCSS, or Sage is desired.

Physical Requirements:

Must be able to lift up to 15 pounds at a time.
Exposure to characteristic Construction and marine site dangers
Moving about to accomplish tasks or moving from one worksite to another.
Repeating motions that may include the wrists, hands and/or fingers.
Prolonged periods of sitting and work on a computer
Able to traverse all areas of the jobsite; this may require walking, climbing, reaching, bending, crawling, or stretching.